Category Archives: Movers

Office Moves To A Remote Location

THINGS TO CONSIDER BEFORE HIRING OFFICE MOVERS

Is your office looking to make a big move this year? If so, there’s a lot of planning that you need to do to get your team ready. One of the biggest things you need to do is to hire an office moving company. But, with plenty of moving companies out there, which one should you choose? Make the right choice, and you’ll have a smooth and easy move that brings minimal disruption to your business. But, choose the wrong company, and you could easily have a disaster on your hands. Don’t worry, we’re here to make the decision an easy one. Check out this guide to learn the top things to consider before hiring office movers.

Get Recommendations from Those You Trust

Before hiring office movers, you should first talk to those you trust for recommendations. Considering that 40 million people, or 14 percent of the population, move each year, there’s a good chance that you have someone in your life that you can trust for a recommendation.  It’s possible that someone you know had a bad experience with a reputable company. On the other hand, it’s possible someone had an excellent experience with a relatively new company. While Google can certainly be reliable for finding a moving company, asking for recommendations from those you trust can help you read between the lines.

License and Insurance

Before hiring an office moving company, you also want to look into their license and insurance. Never, under any circumstance, should you use a moving company that isn’t licensed and insured. If you are relocating your office within the state, then it’s important to note that each state has different rules and regulations when it comes to licensing, so it’s important to look into your own state’s information. Insurance is also extremely important for a moving company, as without insurance, you could end up footing the bill for a mover who gets hurt on the job.

Experience

Obviously, you want to make sure the moving company you hire has a few years of experience under their belt. However, you also want to make sure that the company you hire has experience in your specific type of move. Moving from one house to another is a lot different than moving from one high-rise office to the next. Therefore, you need to make sure you hire a company that has experience with office moving. Only an office moving company will know the ins and outs of moving fragile office equipment, finding parking in busy downtown areas, and fitting heavy office furniture in elevators and up staircases.

Review the Estimate Carefully

Last but not least, you want to make sure you review the estimate the moving company gives you carefully. Make sure you cross those T’s and dot the I’s, and read all of the fine print. If you get a super cheap rate from a moving company, it may be tempting to immediately say yes. But, you often get what you pay for, so tread lightly. Before you sign, make sure the company you hire is transparent about all of their charges.

Items to Include on Your Complete Office Moving Checklist

For businesses, moving office locations can be a stressful and tedious process. The move must go as smoothly as possible. The more issues that pop up, the longer it will take to get up and running at the new space. Preparation is one of the best ways to avoid hold-ups and ensure everything is accounted for. Creating an office moving checklist is a must for business owners and managers.

Office Furniture

There’s a good chance the furniture in your office will account for the most bulk during your move. You’ll need to make some decisions before moving day. Take a careful inventory of all your office furniture and determine which items you should get rid of. There’s no point in moving useless furniture to the new space.

Tech Equipment

Things like computers and modems require extra care during an office move. You need to have these items labeled and appropriately packed. Most of these devices also include hardware, cords, and other accessories. Make sure you account for everything during the packing process.

Important Documents

Even in today’s digital business environment, most offices contain sensitive documents. These could include client contracts, employee records, and trademarked business information. You must treat these documents with care. You’ll need to remove them from file cabinets and securely transport them to the new space.

General Office Equipment

Go through your office and write down all the pieces of general equipment involved in the move. This includes printers, fax machines, telephones, and office supplies. This is another situation where you should consider the condition of the item. A piece of equipment that’s outdated might not be worth moving to the new space.

Moving Office Tips for Employees

Moving office takes time, luckily, it is a burden that everyone in the company shares equally. With the right planning, organisation and coordination, a lot can be achieved with as little effort invested as possible. The work must carry on at the new workplace location, so having everyone exhausted by the move may result in turnover you don’t need. Therefore, everyone must play their part in this process. Here is our office moving checklist for employees.

Tell all your clients

The first thing you need to keep in mind is that this move isn’t just affecting you. For instance, what happens in a situation where an important client decides to visit you, unannounced, at your old location, only to find you absent. In this case, they might get the impression that they are not important enough to get a timely notification of your company’s relocation. To avoid this, contact your clients in advance and let them know you’re moving office, including the new office address, change of operating hours and telephone number (if any).

Make an announcement

When a company relocates, there are so many things to do. Most importantly, your workforce needs to make an important choice whether they will relocate with your business or quit. In a situation where the move is across the country, it isn’t that odd to assume that some staff may decide to leave, yet this is something that needs to be discussed in time.  It is vital that the employee responsible for spreading this announcement (most commonly someone from HR) does this to give employees enough time to work their notice period and recruit for new staff. This usually means weeks or even months in advance.

Hire office movers

As for the move itself, contacting professional office movers in advance to avoid the hustle. The office manager is recommended to have the full list of the items, including computers, furniture and storage, that are transported to a target location. It may be more cost effective to purchase new office furniture and equipment at the new location than to pay for the relocation of goods from your existing office. You can either sell these items or donate them to a charitable organisation. It is recommended to get an itemised quote from the office movers to work out what is the best course of action for you.

Get the packaging material

Simply contacting office movers isn’t enough, it is also your job to secure all the materials that you’re going to take to your target location. For this, you need to get a sufficient amount of boxes, duct tape, labels and other important items. It is important that you are as organised as possible during this process.  It is common for many items to get misplaced and mishandled during the move as people don’t know the importance of the contents of the box. For this reason alone, some companies purchase, borrow or rent out a label printer.

Things to Think About Before Moving Office

If you’re running your own business, it’s highly likely that at some point you’ll be faced with the decision to move offices. You may be a solo operator looking to branch out beyond your home office, maybe you’re exploring new geographic markets, or perhaps you’re expanding a small team and simply need more space. It’s inevitable that your business needs or operations will change over time and the office space you’re in, may simply not always be able to support them.

Location, Location, Location

Just like moving home, selecting the right location for your new office requires careful consideration. Take some time to think about your customers or clients and other stakeholders, as well as your staff.

Technology

The technological infrastructure is an important element that you’ll need to factor in, which largely depends on what your business needs. Things to consider include:

Power

Heating & cooling

Communication services

Wireless connectivity

Phone/computer systems & cabling

Security

How Much Space Do You Need?

Moving office is a good time to take a look at the type of business you are running and what type of space will best support it. Will you be there from 9-5 each day, or do you spend a significant amount of time visiting customers? What about weekends? Do your employees need a traditional workstation (desk/chair/computer), or does it need to be a more flexible set-up? Your specific business and the type of work that you do will dictate the type of work space need, so consider this carefully.

What About Furnishings?

New furnishings are often a necessity when moving into a new office. If the new layout is significantly different, there’s a chance any current furniture you have won’t fit into the new space. On the other hand, if you’re moving into a bigger space, more furnishings will be a necessity.

How to Pack your Desk for an Office Move

Whether you are moving to a new desk or to a completely new office, packing your desk can be a bit of a hassle, especially when the bulk of packing is done during the work day. It is important to plan out your packing process and make sure all your important items are secured properly. Below you will find some helpful tips on how to pack your desk, so you will be ready for the big move!

Declutter your workspace– A desk tends to become a catch-all for paperwork, pens, cups, food wrappers, etc. It is important to get rid of all trash or unnecessary items you may no longer need. You can easily determine what should be thrown away by simply asking yourself, “Have I used this in the last 6 months?” If the answer is no, then toss it! Decluttering your workspace will make the packing process much easier.

Pack paperwork– Paperwork and files are most likely going to be the bulk of what needs to be packed and organized before your move. Be sure to collect all your important paperwork and organize it with file folders. Don’t forget to label the folders, so you can determine which paperwork is in each file. Less important paperwork can be scanned and transferred to a flash drive or a disk to save space. Once all your important documents have been organized in file folders, place them into a box and label the box, so it can be easily located upon arrival

Pack smaller items– Smaller items on your desk such as pens, pencils, rulers, staplers, tape, scissors, can take up a lot of space when packing. It is important to stay organized and keep like items together. Pens, pencils, highlighters, etc. can be consolidated into one small box or a pencil case. Slightly larger items like rulers, staplers, and tape can be put into a gallon-sized Ziplock bag. All liquids such as hand sanitizer, lotion, white out, etc. should be packed separately in their own box or bag to prevent spills. Any food items can be placed into a grocery bag separate from all office supplies.

Disconnect electronics– If your company is not providing technical disconnect and reconnect services, it is important to disconnect all your electronic devices such as computers, phones, and printers; so they are ready for relocation.

Crating And Packing Services

How to De-Clutter Before Moving Day

Moving an overstuffed junk drawer or closets full of stuff you didn’t even know you owned doesn’t make sense. If you move yourself, you’ll have to pack and schlep all those extra things; and if you hire a moving company, you’ll pay more to move junk you won’t want in your new place.

To keep moving day as inexpensive and stress-free as possible, de-clutter your life before you start packing.

Give Yourself Time

Don’t wait until the day before the movers arrive to decide what to pack and what to get rid of. Instead, plan at least two weeks in advance. Mark out a few hours a day to tackle a different room or closet in your home. By working in smaller chunks, you won’t be tempted to just throw it all in boxes and be done with it.

Use Extras

If you stockpile household goods and toiletries such as toilet paper or shampoo, start using up the excess now so you’ll have less to bring with you. If you run out, buy a smaller size to get you through the move.

Start a Necessities Box

An essentials box includes everything you’ll need the day you move in, such as a roll of toilet paper, a box cutter, a hammer and nails. Mark the box and keep it with you while you move so you can dive right in without digging through all your boxes looking for a necessity.

Leave the Mementos for Last

It’s easier to get rid of a set of sheets you never liked than something with sentimental value. Leave the harder decisions for last, such as what to do with unused but sentimental gifts, so you don’t get frustrated with de-cluttering.

Employ the Practicality Test

If you’re not sure you should keep or donate something, ask yourself – honestly! – if you’ll use it. For example, set a time limit for clothes. If you haven’t worn something in a year, you probably won’t wear it again, so put it in the donate box. With sheets, towels or kitchen utensils, check for duplicates. While it might be nice to have three sets of sheets, one or two will do. Same goes for hand towels and spatulas.

Decide What Should Stay and What Should Go

Before moving, it’s a good idea to sort through your things so you don’t end up moving stuff that you don’t need and have never really used. While this is a huge task and may seem overwhelming, there are some key questions you can ask yourself to help you decide what should stay and what should go:

  • When was the last time you used an item? If it’s been over a year, you can probably make do without it.
  • Do you love the item? Particularly when it comes to clothing, we often keep things that aren’t our taste or that we don’t feel good wearing.
  • Does the item have sentimental value? You might not have used your wedding dress since getting married, but that doesn’t mean it’s something you want to get rid of.

Why Should I Declutter My House Before Moving?

Decluttering before a move instead of throwing everything into boxes will make unpacking in your new home a little less stressful. Here’s why you should pare down belongings: 

  • Lower transportation costs. One of the factors moving companies use to calculate costs is the total weight. So, the less you have to move, the more you save.
  • Fewer dollars spent on packing supplies. The more you pack, the more moving materials you’ll need, like boxes, bubble wrap and furniture blankets, which means more money spent on supplies.
  • It’s better for the environment. Less to pack means fewer packing materials, so you’ll have less waste to send to the landfill when you unbox everything. Having less items also means less weight on the truck, which can help reduce fuel consumption.
  • Less time spent packing. If you get rid of your unwanted items before you pack, you’ll have less to box up, speeding up the process.
  • Extra room in your budget. If you choose to sell any items you won’t be taking with you, you’ll make a little extra cash, which always comes in handy during a move.
  • More space in your new home. If you’re moving to a home with less closet and storage space, getting rid of things before you get there will make it easier to find a place for everything.

DECLUTTER YOUR HOME BEFORE THE MOVE STEP-BY-STEP

Work room by room

This is a good strategy for decluttering too! Start with one room and don’t move on to the next one until you’re done. That way you’re limiting yourself to a certain space instead of running around the entire house. It will also feel easier to declutter a room than declutter a house so you won’t get as overwhelmed. Finally, working room by room makes it easier to keep track of what you’ve done and what you still need to do.

Use the three boxes strategy

This is the most common piece of advice you’ll hear about how to declutter your home before moving. But it’s common because it works. So use the strategy of three boxes – one for the things you’re keeping, one for the things you’re trashing and one for the things you’re donating. Depending on how much stuff you have, you obviously might need more than just three boxes so think of the boxes more as categories than literal boxes. However, if you want to take the time to actually properly pack the things you’re keeping into boxes while decluttering, you can kill two birds with one stone and do the packing at the same time!

Think about practicality

The emotional attachment that you feel to your belongings is real and sometimes surprisingly strong. It can be hard to let go of some things, even when there’s no real reason to keep them. That’s okay: you don’t have to get rid of everything you own in the name of decluttering! So keep your photo albums and four-times-read-and-reread books and favorite hoodies with holes in them that you still sometimes wear for comfort and ticket stub collections with faded titles if they make you happy.

DONATE CLOTHING AND SHOES YOU DON’T LOVE TO WEAR

“Would I buy this again today?” “Does it bring my joy?” If the answer is ‘No’ then don’t keep it. This is one good way to get rid of clutter before you move.

Is that dress, suit, pair of jeans in the back of your closet something that you may wear someday. Consider donating it to charity  give it to a friend or sell it. Just because you spent money on it doesn’t mean it’s worth keeping. Take our moving tip, donate it and save money during your house move.

PAINT CONTAINERS

Those cans of paint in the garage or basement – they’re great for touching up walls but when you repaint a wall and no longer need the color beneath it, or you haven’t painted in several years, you should consider responsibly throwing it away.

Liquids in general are a moving nightmare – a mess waiting to happen. The chance for containers, or cans of paint, to spill is just too high. Not only will most movers not accept paint containers, why not purge them and save money when moving to your new home?

UNREAD BOOKS

This is a hard one for many people, myself included. But here’s the thing: books make heavy boxes and drive up the price of an interstate or long-distance move. If you keep all those books, full-service packing will cost even more!

How many books do you have on your shelves that will never be read or never read again? Be honest – probably quite a few. Go through them today and donate them, so that someone else will get enjoyment from them. This will help you de-clutter before your move and help save money on that big move.